Careers
Clark Willis has a clear vision of the legal service experience we wish to provide to our clients and an integral part of delivering that service is our team. We strive to provide a working environment based on mutual support, shared purpose and a sense of pride in the services that we supply with career development pathways and wellbeing support.
- Structured Career Development
- Bonus Scheme
- Company Pension Scheme
- Birthday Day off
- Vitality Health Insurance
- National Trust Membership (Single, Joint or Family)
- Long Service Rewards
- Team Social Events
Whatever your field of expertise, we are always interested in hearing from outstanding, talented, and ambitious lawyers and administration support with exceptional customer service abilities who are looking for a new challenge and to develop their career. If there are no specific vacancies listed below, but you would like to join our team, then please do send us a speculative covering letter and C.V confirming how you can help us deliver a premium service to our clients.
If working for a recruitment agency, please do not send CVs unless asked to do so.
Role: Secretary / PA - Private Client
Location: Darlington
Hours: Full Time
Salary : Dependent on experience
The Role
A exciting opportunity has arisen to join our team as an assistant to the head of the Private Client team at our Darlington office and support the operation of the 5 strong team.
Responsibilities:
- Diary management responsibilities including making appointments, organising meetings.
- Triage of new clients across the 5 strong team.
- File management responsibilities. Opening and closing files including ensuring filing systems are maintained accurately and up to date.
- Undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence.
- Proactive client liaison including taking messages, passing on information and dealing with simple queries.
- Work collaboratively with other secretarial support to provide a responsive and professional secretarial support service to fee earners and clients.
- Management and co-ordination of the fee earners' billing and financial requirements.
- Audio and copy typing of legal documentation and correspondence, to a high standard.
- Manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner.
- Organising conference or meetings calls on behalf of the fee earner.
- Preparing client engagement letters, conflict and money laundering checks at the direction of the fee earner.
- Dealing with and filing and storing Wills and forms i.e HMRC.
- Responsible for copying, scanning, faxing required by the fee earner, including the preparation of files.
Key Skills & Experience
- Experienced Legal Secretary/PA with a minimum of 3 years' experience essential and preferably within private client.
- Must possess excellent diary management, organisation and prioritisation skills.
- Must be able to communicate effectively and build good relationships with clients and staff within the firm.
- Sound technical skills in the following areas:
- Microsoft Office IT skills - Word, Excel, PowerPoint, Outlook.
- Proven document or case management skills
To apply, email your CV and covering letter to n.waugh@clarkwillis.co.uk
